Policy on Academic Reassessment of Past Grades
This policy pertains only to former Minot State University students returning to the University as pre-baccalaureate undergraduate students after an absence of five or more years. It provides those students an opportunity to have their academic standing reflect the increased maturity and improved level of academic performance gained since the interruption of studies at Minot State. It is designed to facilitate the return to good academic standing of students who have accumulated large honor point deficits in the early stages of their career at the University.
The following eligibility criteria must apply:
- The student must be one whose previous academic performance at Minot State University as measured by cumulative grade point average (GPA) was less than 2.00.
- The student has returned to the University as a pre-baccalaureate undergraduate student after an absence of five or more years.
- The student has demonstrated a renewed academic interest and effort upon returning to Minot State by earning a first semester cumulative grade point average of at least 2.00 as a full-time student or at least a 2.00 in the first 12 semester credits completed as a continuing part-time student.
- The student must be currently enrolled and in good standing at the time the request for academic reassessment is processed.
- Grades eligible for exclusion are those earned five or more years ago at Minot State University. This policy does not apply to transfer credit from other institutions.
Students who meet the eligibility criteria may request to have “F” grades previously earned at Minot State University excluded from their total credits earned and from grade point average (GPA) computations for the purpose of meeting scholastic continuance and graduation requirements. Excluded “F” grades, however, will remain on the permanent transcript. The courses for which reassessment is sought must be discussed in consultation with the Academic Advisor of Record and must be approved by the student’s major department chair and by the Vice President for Academic Affairs. Students with more than one major need approval from each appropriate chair and Vice President for Academic Affairs. This policy may be used only once during a student’s enrollment at Minot State University and cannot be revoked by the student after approval. Academic reassessment must be requested prior to the awarding of a baccalaureate degree.
Students in the teacher education program need to be aware that the North Dakota Education Standards and Practices Board (ESPB) has the authority to determine how GPA is calculated for teacher certification purposes. ESPB has had a practice of determining GPA based upon ALL college courses taken by the applicant. ESPB adds all grades, including “F” grades, which have been reassessed by institutions to determine if a student meets the 2.5 minimum grade point average requirement for certification.
Grade Appeal Procedures
The evaluation of student performance as a grade is recorded on the student’s University transcript as part of the student’s permanent record. The student’s grade is determined by the faculty member responsible for the course and is based upon factors related to achievement of the course objectives. The course grade is considered final unless an appropriate appeal is filed by the student. For the student who is dissatisfied with a grade and has reason to believe the grade issued is incorrect, the following appeal procedure is provided by the University:
Within the subsequent term (fall or spring) following the date of the original posting of the grade, the student shall complete the Grade Appeal Form and confer with the instructor who issued the grade and outline the reasons why they believe the grade is incorrect. If the faculty member is unavailable or no longer with MSU, the student is expected to contact the chairperson within this same time period. Following the student-faculty conference, the instructor shall advise the student of the outcome of the course grade review and shall process a grade change if appropriate or document the decision on the Grade Appeal Form.
If the student still considers the grade to be incorrect, the student may formally appeal the grade in writing to the department/division chair in which the faculty resides within fourteen (14) calendar days following the completion of Step 1. Following the student-department/division chair conference, the chair shall advise the student of the outcome of the course grade review within fourteen (14) calendar days and shall process a grade change if appropriate or document the decision on the Grade Appeal Form.
If the student is still dissatisfied, the student may request that the case be reviewed at a hearing by the Student Rights Committee. The formal request for the hearing must be received by the Registrar within fourteen (14) days after the completion of Step 3 and show documentation of Steps 1 and 2. The Vice President of Academic Affairs will schedule a formal hearing. Following the hearing, the Student Rights Committee shall advise the student of the outcome of the hearing within fourteen (14) calendar days and if approved, the grade will be changed.
The Student Rights Committee will not review courses that have already been excluded from a student's GPA because they have been repeated.
The decision of the Student Rights Committee is considered final.
APC - 2/6/19 & FS - 2/7/19
Student Rights Committee
A student who fails to withdraw from school or who fails to drop a course prior to the first day of final exams is directed to the Student Rights Committee for individual review. Appeals are only granted for extenuating circumstances that are related to the course being appealed (See Grade Appeal Procedures).
Requests to the Student Rights Committee must be in writing, and it is the responsibility of the student to provide evidence supporting his/her request. The decision of the Student Rights Committee is considered final.
Information is available and requests are submitted through the Registrar’s Office or MinotStateU.edu/records.