2016-17 Undergraduate and Graduate Catalogs
Changes of Name/Address/Phone Number
Students are required to advise the University in writing of any changes of name, address or phone number. Information should be updated using Campus Connection>Personal Information. Concerns about release of directory information may also be directed to the Registrar’s Office.
The Family Educational Rights and Privacy Act (FERPA) designates certain information related to you as “Directory Information.” Students may request to prevent the release of directory information to third party individuals by notifying the MSU Registrar’s Office by completing the Student Rights to Privacy form found on the Registrar’s Office website. Failure to notify the Registrar’s Office as outlined indicates implied consent to release directory information. Minot State University has identified the following as directory information:
- Name, campus address, home address, telephone listing, and campus e-mail address;
- Student’s major(s) and the department, division, and college in which the student is enrolled;
- Classification as a first-year student (freshman), sophomore, junior, senior, graduate student, or special student;
- Enrollment Status: half-time, part-time, or full-time;
- Participation in officially recognized activities and sports;
- Weight and height of athletic team members;
- Dates of attendance at Minot State University;
- Degrees and awards received, including selection to the President’s Honor Roll, honorary organizations, and graduation with honors;
- The most recent previous educational agency or institution attended by the student.
Student Directory Information
Annual Notification of Rights under FERPA
The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights include the following:
- The right to inspect and review the student’s education records within 45 days of the day the University receives a request for access.
Students should submit to the Registrar, Dean, head of the academic department, or other appropriate official, written requests that identify the record(s) they wish to inspect. The University official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the University official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
- The right to request the amendment of the student’s education records that the student believes are inaccurate or misleading.
Students may ask the University to amend a record that they believe is inaccurate or misleading. They should write the University official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the University decides not to amend the record as requested by the student, the University will notify the student of the decision and advise the student of his/her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
- The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.
One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his/her professional responsibility. School officials are those members of an institution who act in the student’s educational interest within the limitations of their “need to know.” These may include faculty, administration, clerical and professional employees and other persons who manage student education record information including student employees or agents. Examples of a school official may include a person—
- employed by the University in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff);
- or company with whom the University has contracted, eg. attorney, auditor, collection agency;
- serving on an institutional governing board;
- or student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his/her tasks.
- Other disclosures allowable without written consent are:
- to institutions in which the student seeks to enroll or is enrolled so long as the disclosure is for purposes relating to the student’s enrollment or transfer;
- to authorized representatives of federal, state, or local educational authorities;
- to accrediting agencies;
- in connection with a health or safety emergency;
- to comply with a judicial order or lawfully issued subpoena;
- concerning information considered “Directory Information.”
- The right to refuse to permit the designation of all of the aforementioned categories of personally identifiable information as “Directory Information.”
- The right to file a complaint with the U.S. Department of Education concerning alleged failures by Minot State University to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue SW
Washington, DC 20202
A copy of the Family Educational Rights and Privacy Act of 1974 is on file and available for inspection at the following campus locations:
Library Director of Residence Life
Student Success Center V.P. of Student Affairs
Academic School Offices Student Government Association
Registrar’s Office Student Development Center